Administrative Specialist

• Provide Records Management advice and guidance to other offices in the Director’s organization so that all offices are proficient in their individual Records Management procedures.
• Provide detailed documentation and status of all organizational records. Provide milestones and timelines for records retention schedules.
• Provide support and coordination for the Directors and other members of the senior staff. Coordinate with other members of the administrative specialist team to ensure timely and accurate support for the Directors and senior staff.
• Provide scheduling, prioritizing appointments, and creating meetings among multiple people and/or groups inside and outside of Ames. Manage center access for foreign nationals, as required.
• Provide planning and coordination of various events, workshops, retreats, and site coordination.
• Update and maintain office equipment, keep physical spaces and electronic files organized.
• Lead the implementation of administrative management policies. Interpret and provide advice to employees and managers on policies and regulations pertaining to administrative matters.
• Provide support for communication functions, foreign and domestic travel support, and coordination of audio/visual equipment.
• Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA’s commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork

Requirements

Conditions of Employment

• This position is open to U.S. citizens, nationals or those who owe allegiance to the U.S.
• You must meet qualifications requirements by the closing date of this announcement.
• Financial Disclosure, Drug Testing, Bargaining Unit and/or the Travel Requirements for this position may differ and be required based on the duty location/NASA Center requirements.
• Position subject to pre-employment background investigation or higher-level clearance. Investigation/Clearance may differ and be required based on the duty location/NASA Center requirements.
• This position may require a one-year probationary period.

Qualifications

Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.

To qualify for GS-11, you must have:

a) One year of directly related specialized experience equivalent to the GS-09 level:

• Applying knowledge to analyze, implement, and advise on records management policies and objectives;
• Interpreting or implementing new administrative and management policies and communicating the changes to senior management and staff;
• Managing and coordinating schedules, events, and travel for senior management.

OR

b) Completed all requirements for a doctoral degree (i.e., Ph.D. or equivalent) in an appropriate field

OR

c) Completed 3 full academic years of progressively higher-level graduate education leading to a Ph.D. degree or equivalent doctoral degree in an appropriate field

OR

d) LL.M., if related

OR

e) Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above

Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job. NASA prohibits the use of artificial intelligence (AI) or AI-assisted tool in drafting application and assessment responses. Please visit

to review NASA’s guidance on the use of AI tools during the application process.

Education

This job does not have an education qualification requirement.

Additional information

Additional selections may be made for similar positions across NASA within the local commuting area(s) of the location(s) identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) within NASA. CTAP/ICTAP will be cleared for any additional selection from this announcement.

If you have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP), you must:

– Indicate your eligibility when applying for a position. The questionnaire asks you to identify your ICTAP/CTAP eligibility.

– Meet the minimum qualifications requirements for the position

– Submit proof that you meet the requirements for CTAP/ICTAP as indicated in ‘Required Documents’

For additional information about CTAP/ICTAP eligibility, click here –