Accounts cum Admin Assistant

Job Description

Description

Account

1. Prepared of monthly Petty cash claim and prepare reimbursement

2. Prepared of Bank Remittances Advice and Voucher:

Cashier Order
Rentas
GIRO
TT
BA/IF/TR
3. Account Payable

Send notification to supplier before proceed payment (Overseas supplier)
Reconcile AP invoice
Key in others payable invoice in system, make sure assign correct GL code
Key in payment entry in system, via cheque
Key in monthly bank charges in system
Admin

1. Provide full administrative work on Procurement Process (Raw Material)

Monitoring Monthly Purchase Price with superior
Coordinate with factory team for Pl issuing, and create PO in system
Monitoring PO approved status in system, and send to supplier
Monitoring and update loading schedule
2. Road Tanker

Coordinate with factory team for stock level status
Coordinate with supplier for goods collection
Coordinate with transporter and supplier for the daily collection
Coordinate with forwarder and prepare documentation for collection and custom declaration (K1)
3. ISO Tank/Flexibag

Coordinate with supplier for the shipping schedule
Update shipment status to factory team
Coordinate with local agent and forwarder upon cargo arrive
Coordinate with haulage and arrange the delivery or pick up of ISO Tank/Flexibag, and update in WhatsApp group
Make sure the ISO Tank/Flexibag return to supplier within the Free Days detention
Coordinate with forwarder for custom declaration (Kl)
4. Drum/Polymer

Coordinate with supplier for the collection/delivery date
Coordinate with transporter for the driver details and update to factory team
Coordinate with forwarder for custom declaration (Kl)
5. Checked daily USD exchange rate with bank and update in WhatsApp group.

6. Checked and monitor daily GRN against system (Raw Material)

7. Checked and monitor daily DO price & quantity against system (Packing Material)

8. Checked daily Blend Report against system

9. Key in full production process in system (Finished Goods from Additive, for ExportKey in new revision in system (Formulation from AC-Chemist) Monitoring proper filing for import documents

10. Others ad-hoc assign by superior from time to time

3. OEM

Checked and monitor DO price & quantity against system, make sure Landed Costs been added (Raw Material & Packing Material)
Key in full production process in system (Raw Material and Finished Goods)
REQUIREMENT

Must possess at least a LCCI or Diploma in Accountancy/ Finance or its equivalent
Minimum 2 years working in accounting fields. Fresh graduates are welcome
Proficient in Microsoft Application such as MS Word and MS Excel and proficiency in computerized accounting system
Meticulous, independent, proactive, good organization skill, ability to multi-task and meet deadlines required.
Responsible, good attitude and willing to learn.
Knowledge in bookkeeping or general accounting is an added advantage.
Candidate with shipping industry will be added advantage

Company

Nasa Products (M) Sdn Bhd was incorporated in Malaysia under the Act on 12th February 1990 as a private limited company, is principally engaged in trading and distribution of motor oils, lubricants, oil treatment, additives, car care products and other petrochemical related products.